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CapitaLand Malaysia Mall Trust
Annual Report 2015
Overview
Sustainability
Business
Review
Portfolio
Details
Corporate
Governance &
Transparency
Financials &
Additional
Information
Notice of Annual General Meeting
Notes:
1. Only Unitholders whose names appear in the Record of Depositors on 24 March 2016 are entitled to attend,
speak and vote at the AGM.
2. A Unitholder may attend the AGM in person or appoint up to two proxies to attend the AGM and vote in the
Unitholder’s place. A Unitholder holding 10,000 Units or less shall be entitled to appoint one proxy (whether a
Unitholder or not). A Unitholder holding more than 10,000 Units shall be entitled to appoint up to two proxies
(whether a Unitholder or not).
3. On a show of hands, every Unitholder who is present in person or by proxy/proxies has one vote.
4. On a poll, every Unitholder who is present in person or by proxy/proxies has one vote for every Unit held by
him.
5. Where a Unitholder is an authorised nominee as defined under the Securities Industry (Central Depositories)
Act 1991, it may appoint one proxy for each securities account that holds 10,000 Units or less standing to
the credit for the said securities account and up to two proxies for each securities account that holds more
than 10,000 Units standing to the credit for the said securities account.
6. Where the Unitholder or the authorised nominee appoints more than one proxy, the appointment will be invalid
unless the instrument appointing the proxies specifies the proportions of holdings to be represented by each
proxy.
7. Any appointment of a proxy shall be in writing in the
Proxy Form
attached herewith under the hand of the
Unitholder or of his duly appointed attorney or, if the Unitholder is a corporation, either under the seal or under
the hand of an officer or attorney duly authorised.
8. The Proxy Form appointing a proxy and the power of attorney or other authority, if any, under which it is signed
or a notarially certified copy of that power or authority, must be deposited with the Manager at CapitaLand
Malaysia Mall REIT Management Sdn. Bhd. (formerly known as CapitaMalls Malaysia REIT Management
Sdn. Bhd.), Level 2, Ascott Kuala Lumpur, No. 9, Jalan Pinang, 50450 Kuala Lumpur, Malaysia, not less than
48 hours before the time appointed for holding the meeting or any adjournment thereof, by hand or post; in
default of this provision, the Proxy Form shall not be treated as valid.
Personal Data Privacy:
By submitting an instrument appointing a proxy(ies) and/or representative(s) to attend, speak and vote at the AGM
and/or any adjournment thereof, a Unitholder (i) consents to the collection, use and disclosure of the Unitholder’s
personal data by the Manager and the Trustee (or their agents) for the purpose of processing and administering the
proxies and representatives appointed for the AGM (including any adjournment thereof) and the preparation and
compilation of the attendance lists, minutes and other documents relating to the AGM (including any adjournment
thereof), and in order for the Manager and the Trustee (or their agents) to comply with any applicable laws, listing
rules, regulations and/or guidelines (collectively, the
Purposes
), (ii) warrants that where the Unitholder discloses
the personal data of the Unitholder’s proxy(ies) and/or representative(s) to the Manager and the Trustee (or their
agents), the Unitholder has obtained the prior consent of such proxy(ies) and/or representative(s) for the collection,
use and disclosure by the Manager and the Trustee (or their agents) of the personal data of such proxy(ies) and/or
representative(s) for the Purposes, and (iii) agrees that the Unitholder will indemnify the Manager and the Trustee
in respect of any penalties, liabilities, claims, demands, losses and damages as a result of the Unitholder’s breach
of warranty.
